Materials for examination

What to send with your initial enquiry

Describe the object and the disputed issue, the purpose of the examination, and the object’s location and availability. A description and a few relevant documents are usually sufficient for an initial assessment.

The list depends on the type of examination

• Contract and specification with quality parameters.
• Lot numbers, delivery notes, labels and quantity information.
• Documents on storage, transport and presowing treatment.
• Sampling and test records, sowing plan and emergence information.
• Location, area, crop and variety.
• Dates of sowing, symptom appearance and treatments performed.
• Dated photographs, cultivation schedules and work logs.
• Weather, irrigation and nutrition data, and earlier test reports.
• Contract, technical brief and agreed changes.
• Field map and information about the treated area.
• Records, journey sheets, logs and available machinery data.
• Information about the crop, growth stage and conditions in which work was performed.
• Plot map and problem zone boundaries.
• Crop rotation history and main operations during the period considered.
• Fertiliser application, irrigation and drainage data.
• Analysis reports together with sampling records and plans.
• Field map and materials about the damaged area.
• Inspection, control count and sampling data.
• Weighing documents and produce moisture and quality information.
• Calculation method applied, fields compared and weather data.
• Contractual parameters and lot information.
• Acceptance, movement, drying and conditioning documents.
• Temperature, moisture and storage intervention logs.
• Sampling records and test reports at different stages.
• Complete report text and questions posed.
• Appendices, photographs and inspection records.
• Sampling records and laboratory test reports.
• Farm documents and specific comments on the conclusions.

Submitting files

Attach materials to the enquiry form. When you select files, a separate confirmation of the terms for submitting them appears. Originals, samples and documents containing sensitive information are submitted under arrangements agreed in advance.

Terms for submitting materials